In today’s freelancer market, having a to-do list that ensures you can effectively meet deadlines is imperative to your success. If you’re having trouble designing an effective to-do list, listed are ten powerful tips to supercharge your list and further your freelancing career.
Write Down Everything
The creator of the GTD Method, David Allen, encourages entrepreneurs to write down everything. While this may seem like a rather silly request, the psychological phenomenon known as the Zeigernik Effect proves otherwise. For those unfamiliar with this term, it means that incomplete tasks will continue to go through your head until you write it down. Once something is written down, our brains take the liberty to forget about it.
Prepare Your To-Do List The Night Before
Going through your email periodically and preparing your to-do list in advance is the key to starting off your morning productively.
Put All You Essential Tasks In One Place
In our modern day of interactive calendar’s and instant messaging, keeping all of your essential tasks in one place seems impossible. Limiting yourself to one to do list app for your iPhone or Android device is a great idea for keeping all of your tasks in one portable location.
Applying Time Attributes
Most people use some sort of task list, whether online or offline but most don’t incorporate one thing that will make them super productive, specifying time attributes. Time attributes include adding essential elements to your scheduled tasks like when you will start and how many hours each task will take. Adding time attributes like this forces you to accurately plan how to execute a specific task rather than hoping it will get done.
Understanding Your Priorities
No matter who you are or what you’re doing one thing is certain, nothing ever goes according to plan. Unexpected circumstances always show up for which we must be prepared. Understanding this allows you to prioritize your tasks. If something absolutely must get done, then schedule it as a top priority.
Never Stop Reevaluating
Procrastination isn’t necessarily a bad thing; it can actually help you as one of your most powerful productivity techniques. The Pareto principle states, 80% of the value you generate comes from 20% of your activities. Get in the habit of focusing your time on the tasks which matter the most.
Don’t Stress Over Delegation
Applications like Clickup grant you the capability of converting a comment to a task using its assigned comments feature. This is by far the easiest way to delegate to others.
Learn How To Zoom In And Zoom Out
Sometimes it feels like our to-do lists can be overwhelming, the answer to this problem is to Zoom in and Zoom out. Zoom in to break up larger tasks into smaller ones and zoom out to evaluate your tasks in the context of your larger goals.
Understanding The Batch Process
Most factories use what’s called batch processing to bundle all the work under the same category together. ClickUp grants users the capability of adding a tag to work within the same category so you can easily search and manage your tasks.
Assigning Appropriate Energy Levels
Some tasks require much more concentration than others, meaning we should choose our tasks based on our energy levels. ClickUp’s tagging feature allows users to assign energy levels to their work assignments.
Implement these 10 strategies and watch your productivity go through the roof! Use tools like ClickUp to your advantage when scheduling tasks and you’re sure to hit your goals.